Best Business Expense Tracker Apps Of 2024

best way to keep track of business expenses

Users must enter expenses into QuickBooks Online, which limits the number of users to 25 at its highest plan. Its expense tracker is more than enough, however, for a small business with minimal expenses from employees. QuickBooks Online did well in our evaluation, but its scores aren’t high compared to other options on this list. Its expense tracking and card program scores took a hit, which is understandable given that it’s not a standalone expense tracker. As a standalone software, Emburse Spend’s pricing is quote-based depending on the business size and features enabled.

How To Choose an Expense Tracker App

Bench is an online bookkeeping service that caters specifically to business owners who might be struggling to catch up on crucial bookkeeping tasks like business expense tracking. You need a comprehensive view that fully accounts for the entirety of your spend so you can see what you’re doing right or wrong and adjust based on business needs. Separating your business and personal spending makes identifying business expenses simple and fast. In some cases, you may be legally required to have separate accounts to protect yourself from liability incurred by the business. If you work remotely, or regularly have meetings in different parts of the country, you know post-trip expense tracking is a nightmare. Using Expensify means you can stop stuffing receipts into your luggage while you’re on the go.

For more advanced users

It’s easy to get bogged down in the day-to-day and lose sight of your big-picture goals. But tracking your business expenses is essential for making better financial decisions and boosting your bottom line. Also, because owner Intuit has announced it will shut down Mint as of March 23, that popular app is no longer listed here.

The benefits of hiring a bookkeeper

One of the main benefits of using Zoho Expense as a receipt scanner app is that it allows users to easily track and manage their expenses. The app can automatically extract information from scanned receipts and categorize them according to user-defined rules. This makes it easy to see where your money is going and create reports for tax purposes or reimbursement claims.

How We Evaluated the Best App for Business Expenses

With PocketGuard, you’ll get alerted whenever one of your spending categories is almost over its limit, giving you a better idea of how much you can afford to take on. You don’t want to keep large amounts of cash around, for obvious safety reasons. However, if you keep petty cash on hand, make sure you’re keeping track of who is taking money from your petty cash fund and how it’s being spent.

  • Keeping a detailed record of your variable expenses will show you where you can save.
  • Budgeting for each category will also manage expenses because it will provide a guideline for you and your staff when it comes to spending money.
  • App developers seem quick to respond to user questions and suggestions.
  • If you want, you can also sign up for the Expensify Card to get a 50% discount on your subscription and keep all of your expenses in one place.

Step 2: Choose an appropriate accounting system

QuickBooks Online is accounting software that offers a package of utilities to help small business owners track and manage expenses. According to the IRS (Internal Revenue Service), small business owners or self-employed are required to keep the records of business expenses for the period of 3 years. To stay legally compliant and avoid legal problems, it’s a good idea to organize all your paper receipts until you don’t need them.

Wave Accounting: Runner-up

Bookkeeping is the process you use to track all of your business transactions, which include business income and expenses. You’ll also need to keep track of your business expenses if you ever approach a bank for a loan, want an investor to put money into your business, or get sued or audited. This expense tracker app is best for simple expense tracking for people who’re either starting a business or want a simple solution. Different tools are aimed at self-employed and businesses that hire employees. To help you choose the right app to keep track of expenses, here’s a list of top tools. Additionally, many of the apps will let you scan receipts so you can digitize important documents, store transactions data, monitor statistics, and more.

best way to keep track of business expenses

best way to keep track of business expenses

This helps you make educated short-and-long term financial decisions based on real-time data, not just your gut. With this system, you record business income when you receive it and expenses when you pay them. This is the simplest method when you use spreadsheets for your bookkeeping. A business expense tracker Navigating Financial Growth: Leveraging Bookkeeping and Accounting Services for Startups app shows you exactly where your money is going and how much you need to budget. Small businesses that track business expenses and regularly engage with their expense reports have more insight into their financial position. As a result, they are more confident about their future business success.

Plans & Pricing

Unfortunately, tracking business expenses can feel like a lot of extra, fiddly admin. Many small business owners actively resent the time taken away from the operational side of running their business just to track business expenses. As a business owner, you know that learning how to keep track of business expenses is essential for monitoring your cash flow. It helps you see how well your business expenses balance with how much you’re saving. Tracking your expenses may not be the most exciting part of managing your business, but it’s critical.

Business automation tools that use artificial intelligence and machine learning help to accelerate the expense approval and verification processes. Tracking business expenses can often seem like a chore, taking you away from other more critical activities. Tracking business expenses is an important and often challenging element of running a business.

best way to keep track of business expenses

A fixed cost does not change and can be recurring such as rent a business pays on its headquarters or an auto lease for a company car. Many online calendars like Google Calendar can also sync with your cell phone, so you can conveniently enter your expenses while you’re out and about. Dext Prepare is ideal for accountants, bookkeepers, financial controllers and other professionals who need to accurately manage financial documents. If you can spare the extra expense and don’t want to experiment with a freelancer, bookkeeping firms are a good bet. The IRS’s golden rule on tax deductions is that they must be both ordinary (a common expense in your field) and necessary to your business.

Tracking business expenses may seem daunting at first, but knowing where to start can help you get organized and stay that way. A P.O., or Purchase Order, is not necessarily required for every transaction, but when it is, it is generated by the client when he/she first requests your product or service. Referring to it here shows the client’s accounting department that your services were previously approved.

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